You begin the next phase of 6S only when the Sort phase is complete. The Set in Order phase will be useless if there is unnecessary clutter in the workspace.
Set in Order is the process of putting everything in a place so that it is easy to get to and easy to put away. Everything should have a home and it should
be clearly marked so that anyone could easily find its place.
Anyone that has ever shared a workbench, a laboratory or an office space with other people knows that searching and losing items can be a big problem. How many man-hours have been wasted looking for lost or misplaced tools?
The goal of Set in Order is to create a standardized and consistent way to store and retrieve tools and materials. The key here is standardization. The
user must develop this system based on how often the tools and materials are accessed, and the process by which they are used.
Some guidelines to consider:
• If items are used together, store them together.
• Put the frequently used items closest to the user.
• If possible, devise a let-go system in which tools are attached to a retractable cord and automatically go back to stored position.
• Place items so that the user’s twisting and bending is kept at a minimum when accessing them.
• Arrange tools and materials in order of use.
The Set in Order pillar utilizes several different strategies to accomplish its goals.
1. The Signboard Strategy uses signboards to indicate where the workplace items are to be stored, which items are to be stored there, and
exactly how many items belong there. Shelves, tubs, drawers – any storage place or container should be clearly labeled.
2. Painting Strategy is used to clearly mark walkways from working areas. Separating operational areas from walking areas allows for a safer and
smoother flow of goods in the facility. Although it is called the painting strategy, most often colored tape is used for versatility.
Divider lines can be used indicate aisle direction, door range, portable equipment storage locations and hazardous areas.
3. Outlining Strategy creates a visual home for your tools. Each tool has an outline drawn of the tool so that you know exactly where it goes, and so
that you also know when a tool is missing.
In the first step you eliminated the chaos of the workspace, and in this second step you’ve put in place a logical system of organization. Now we move to the third pillar of the 6S philosophy – Shine.